Maintaining the Calendar

How to Create a Custom Chapter Calendar (word)

The CalAgEd calendar can be customized for each school/chapter so that the chapter calendar is available on-line along with activities in the region and state. Follow the directions below to create custom calendar entries. All calendar activities are accessed by selecting the "calendar" link in the home page or in any other page. Selecting the "Calendar" link will display the Calendar Menu.

Custom entries are made by logging in using your school number as a username and chapter number as a password. The school number is available in the Ag Teachers Directory (use School List format). Your chapter charter is number is available from your regional supervisor.

Once you have successfully logged in you will have access to the expanded menu choices of "Enter an Event" and "Change/Delete" an Event". Use these options to add new events or edit and delete previously entered events.

Accessing Your Calendar

You can access your calendar two ways:

Using the "View Calendar" option in the Calendar menu you simply enter your school number (username) on the Search Calendar page.
You can go directly to the search calendar page from your chapter web site using a link with the following syntax:

http://www.calaged.org/caescripts/Calendar/get_calendar_form.asp?SchNum=xxx

where xxx is your school number. For example if your school number was 132 the HTML syntax for the link would be:

<a href="http://www.calaged.org/caescripts/Calendar/get_calendar_form.asp?SchNum=132">Calendar</a>

Making Calendar Entries

After successfully logging in you will have additional menu choices. Choose "Enter an Event". The prompts on this form are:

Start Date:

Enter as mm/dd/yy or mm/dd/yyyy (i.e. 11/11/99 or 11/11/1999)

Start Time:

Enter as military time (hhmm). For example, 8:00 AM as 0800 or 2:00 PM as 1400

End Date:

Defaults to Start Date.

End Time:

Enter as military time (hhmm).

Description:

Enter a brief description of the event.

Location/Host:

Where is the event being held.

Contact Person:

Who to contact about the event.

Phone Number:

The phone number of the contact person.

Email:

The email address of the contact person. Enter a complete email address for example:
joeb@csufresno.edu
This will become a link when the calendar is displayed.

Region:

For regional or sectional events select the region. For statewide events select "All". Note: When a specific region is selected when searching the calendar, events entered with that region and All are displayed.

Type of Event:

Select the type of event. This entry can be searched on when displaying the calendar.

Details:

Enter more details about the event. This entry can include HTML tags to create links to an event web site. For example a link to the CalAgEd.org web site would be entered as:
<a href="http://www.calaged.org">CalAgEd Web Site</a>

Prompts shown in italics are required.

Changing Calendar Entries

Changing or deleting entries is accomplished by selecting "Change or Delete an Event" from the Calendar menu. You then use the Search Calendar form to find your entries. You MUST select the "Standard" format. Each entry is displayed with two additional buttons that allow you to delete entries or edit them. When you select the edit button the entry form is displayed and you simply change the entry and submit it.