PARLIAMENTARY PROCEDURE

PARLIAMENTARY PROCEDURE E BULLETIN # 9
Volume 3, Number 1 (February 3, 2003)

This is a FREE quarterly publication by Shane D. Dunbar (MEd),Professional Registered Parliamentarian, that is designed to be FORWARDED BY YOU to FFA Chapter Advisors.

==> ANNOUNCEMENTS
==> PARLIAMENTARY PROCEDURE SITES WORTH VISITING
==> QUESTIONS AND ANSWERS
==> TIP ON TRAINING A TEAM FROM A NATIONAL WINNER
==> SEND COMMENTS REGARDING THIS BULLETIN TO:
dunbar@northwest.net

ANNOUNCEMENTS:

**Log on to the California FFA Web site for all earlier E Bulletins(1 8):
www.calaged.org/students/parliamentary (The author suggests that you set up a permanent link to them on your state web site.)

**L@@K==> FREE Parliamentary Procedure Glossary
Brochure to FIRST 100 REQUESTS.
E mail your name, subject taught, school, and address to
parli pro@northwest.net.

**Let's Get Serious About General Robert Stamp

"The National Association of Parliamentarians (NAP) Citizens' Stamp Committee is actively working to obtain a US postage stamp to honor General Henry Martyn Robert. The first step in this effort is to demonstrate strong popular support across the country. Without this the Postal Service will not even entertain the proposal. If we can honor cartoon characters, flowers, movie stars and rock singers with stamps, surely there must be room to honor one of America's real heroes and foremost thinkers."
Find out how to help by contacting NAP at www.parliamentarians.org/Stamp.htm

**A Meeting Agenda

Call to Order
Opening Ceremonies (optional)
Roll Call (if customary)
Reading and Approval of Minutes
Reports of Officers, Boards, and Standing Committees
Reports of Special Committees (announced only if such committees are prepared or instructed to report)
Special Orders (announced only if there are special orders)
Unfinished Business and General Orders
New Business
Announcements
Program (if a program or a speaker is planned for the meeting*)
Adjourn

**Seconder of Motions

The seconder of a motion merely agrees that the motion should come before the meeting and may not even agree with it.

**Calling for the negative vote

The only time a negative vote is NOT called for is on a courtesy resolution. Otherwise, the presiding officer should always call for both the affirmative vote and the negative vote on a motion.

**Brainteaser:

Question: The members at a meeting review the minutes of the prior meeting. A error in the minutes is noted and corrected. Where does Robert's Rules of Order Newly Revised (10th Edition) suggest that corrections to the minutes be noted?

Answer: "The actual correction is made in the text of the minutes being approved, and the minutes of the meeting making the correction merely state that a correction was made to the minutes of the prior meeting, without specifying what the correction was."
RONR (10th ed.), p. 343, l.28 33.
(Brainteaser from www.jimslaughter.com/)

**From the National FFA Parliamentary Procedure CDE Superintendent (Dr. Jim Connors:
connors.49@osu.edu)

L@@K==> A new organization, The SOCIETY FOR AGRICULTURAL EDUCATION PARLIAMENTARIANS, is now open for enrollment.
The object of the organization is to promote the study and use of parliamentary procedure in agricultural education programs.

There is currently no membership fee to joint the society. Contact the executive secretary, Dr. Connors, at connors.49@osu.edu for details on becoming a member.

Two, NEW REFERENCES have been added for the National CDE:
Parliamentary Procedure Oral Questions and
Dunbar's Manual of Parliamentary Procedure Test Questions.
Order through the national FFA at http://www.ffaunlimited.org/parprocteacm.html

The National FFA is starting the preliminary revision of the Parliamentary Procedure CDE. If any agriculture teacher has any comments or suggested changes to the format for the National FFA Parliamentary Procedure CDE, please contact Dr. Jim Conners, Superintendent, at (614) 292 3386 or by email at connors.49@osu.edu.

PARLIAMENTARY PROCEDURE SITES WORTH VISITING:

www.ca.lp.org/lpcn/9602 parliamentary.html (Outlines how to handle a motion and has comments on subsidiary and privileged motions)

www.parliamentaryprocedure.org/layontable.htm (Compares the use of the motion to Lay on The table by different parliamentary authorities)

QUESTIONS AND ANSWERS:

Two questions are answered on each E Bulletin.
Send them to dunbar@northwest.net.
If questions that were submitted do not appear on an E Bulletin, they will be answered personally by Email. All answers are based on the 10th edition (October, 2000) of Robert's Rules of Order Newly Revised (RONR).

Q: What are secondary motions?

A: Secondary motions include three classes of motions subsidiary, privileged, and incidental.RONR (10TH ED.), P. 56, l. 4 6.

Q: When an election is by ballot, can an FFA member who was not nominated by the nominating committee and was not nominated from the floor be elected to an office?

A: When an election is by ballot, votes can be cast for any FFA member who is eligible for election, even if he/she has not been nominated, unless your bylaws rule differently. RONR (10TH ED.), P. 425, l. 14 16.

TIP ON TRAINING A TEAM FROM A NATIONAL WINNER

**Be certain to time all practice presentations with a stopwatch when preparing for a CDE. If the team goes over 10 minutes and 30 seconds, points will be deducted, and usually the team's chance to place first is not possible.