PARLIAMENTARY PROCEDURE


	PARLIAMENTARY PROCEDURE E-BULLETIN #6 Volume 2, Number 2 (May 1, 2002) This is a FREE quarterly publication by Shane D. Dunbar (MEd), Professional Registered Parliamentarian, that is designed to be FORWARDED BY YOU to FFA Chapter Advisors. ==> ANNOUNCEMENTS ==> PARLIAMENTARY PROCEDURE SITES WORTH VISITING ==> QUESTIONS AND ANSWERS ==> TIPS ON TRAINING A TEAM FROM NATIONAL WINNERS ==> SEND COMMENTS REGARDING THIS BULLETIN TO: dunbar@northwest.net ANNOUNCEMENTS: L@@K==>FREE to first 100 teacher requests--NEW SIX-PAGE BROCHURE, "Guide For Making Motions." E-mail a request with your name, school, and address to parli-pro@everett.net . The National Association of Parliamentarians has reported that a NEW, SIMPLIFIED book on the fundamentals of parliamentary procedure by the authors of the 10th edition of Robert's Rules of Order Newly Revised will be available "in a few months." Look for the exact release date and ordering information on this bulletin. To receive all previous unedited Parliamentary Procedure E-Bulletins (1-5) FREE, send your request to Shane Dunbar: dunbar@northwest.net Discourage the use of these phrases: +"So move." Reason: The actual motion must be stated. +"I move to table." Reason: Often this phrase is used if the maker wishes to kill a pending motion. The motion to Postpone Indefinitely is used for that purpose. A correct phrase to temporarily set aside a motion for more urgent business is "I move that the motion be laid on the table." +A member from his/her seat, "I Call for the Question" or "Question! Question!" Reason: When a member uses either of these phrases, he/she wants debate to stop immediately for a vote on the pending motion. To stop debate, a motion must be made ("I move the previous question") which requires a second and a two-thirds vote to be adopted. Additional ERRORS in the 10th edition of Robert's Rules of Order Newly Revised (continued from E-Bulletins #4 and #5). More errors will be reported in future E-Bulletins. +Page 457, line 21: "will not he held" should be "will not be held" (he vs be) +Page 555, line 1: "cannot by suspended" should be "cannot be suspended" (by vs be) +Page 682, Index, Nonmenber/can be excluded from meetings, 624 should be 625. From the National FFA Parliamentary Procedure CDE Superintendent (Dr. Jim Connors: connors.49@osu.edu ) Main Motions (MM) and Required Motions (RM) from the 2001 National FFA Parliaamentary Procedure CDE MM: (Preliminary Round) I move to sell citrus and Christmas trees as an FFA Fundraiser. RM: Amend, Limit or Extend Limits of Debate, Division of the Question, Parliamentary Inquiry, Raise a Question of Privilege MM: (Preliminary Round) I move to take the top 10 FFA members on a canoe trip. RM: Commit or Refer, Amend, Point of Order, Division of the Assembly, Fix the Time to Which to Adjourn. MM: (Semi-Final Round) I move that the FFA host a Teacher's Appreciation Breakfast during National FFA Week. RM: Postpone to a Certain Time, Refer to a Committee, Appeal, Objection to the Consideration of a Question, Recess MM: (Final Round) I move that the FFA hold an Open House for parents of Greenhand FFA members. RM: Postpone Indefinitely, Previous Quesiton, Withdraw, Suspend the Rules, Reconsider PARLIAMENTARY PROCEDURE SITES WORTH VISITING: More CHARTS OF MOTIONS with their rules: www.jimslaughter.com/articles.htm www.northwest.net/parli-pro/ http://waffa.wsu.edu/parlipro/ QUESTIONS AND ANSWERS: Two questions are answered on each E-Bulletin. Send them to dunbar@northwest.net . If questions that were submitted do not appear on an E-Bulletin, they will be answered personally by E-mail. All answers are based on the 10th edition (October, 2000) of Robert's Rules of Order Newly Revised (RONR). Q: In writing the FFA Chapter Meeting minutes, is it necessary to state that the secretary is present, or is his/her signature and name at the end sufficient? A: The first paragraph of minutes should contain "... the fact that the regular chairman and secretary were present or, in their absence, the names of the persons who subsititued for them." RONR (10th ed.) p. 452, l. 6-8. Q: At a recent FFA Chapter Meeting, a motion was made to endorse one of our members for a state office. Immediately after the motion was stated by the chair, a motion was made to Postpone Indefinitely. Before that motion was stated by the chair, a member objected to the consideration of the question. Wasn't it too late to object, after another motion had been made? A: No. Since no debate had taken place on the main moton, and the objection had been made before the chair stated the subsidiary motion (Postpone Indefinitely), the Objection to the Consideraton was in order. RONR (10th ed.) p. 68, l. 6-13. TIPS ON TRAINING A TEAM FROM NATIONAL WINNERS Start a collection of main motions and required motions and place on 3" x 5" cards to be used for practice. Make a set of six cards so you can have a practice session with a minimum amount of preparation. Start a collection of Parliamentary Procedure CDE tests and administer when practicing.

Parliamentary Procedure