On-line R-2/FFA Roster Reporting Help
Introduction

The R-2 Report is used annually by the Agricultural Education Unit of the California Department of Education to secure information about the status of vocational agricultural education programs in California. Clear and accurate information has been provided by local programs which has been used to demonstrate to teachers, school administrators, CDE staff, agricultural industry, and the general public the growth and development of the program. The use of this information has often been utilized to support efforts to establish and improve strong year-round programs in agricultural education.

The R-2 On-line reporting system allow schools to report their R-2 data using a web browser.  The R-2 is composed of three sections:  teacher information, FFA roster information, and graduate information.  BOTH the teacher and roster data must be completed for the R-2.  To access the R-2 on-line form requires a CalAgEd login and password.  These are available from your regional supervisor.

Teacher Information  [top]

Each teacher is listed on the form.  You may print this page for your records.  If you have not entered information for the current year you may choose to copy teacher data from the prior year by clicking on the link "Copy teacher data form last year".  

  1. Delete any teachers that no longer teach at your school using the "delete" link to the left of their name and information.
  2. Correct and update data for existing teachers by clicking on the "Edit" link to the left of their name.
  3. Add new teachers by clicking on the link "Add new teacher" at the bottom of the screen"  New teacher information is:
  1. Be accurate in listing salary and extended contract information. For 9-Month Salary, Extended Contract, FFA Stipend, and Department Head please list your response in dollars.
  2. Indicate with a Yes or No whether or not the teacher has a Project Supervision (SOE) Period.
  3. Click on the "SAVE" button to save the data.

SCHEDULE OF CLASSES  [top]

For each teacher provide a schedule of classes.  To enter or edit a teacher's class schedule click on the link "Courses" to the left of the teacher's name.  If the teacher data was brought forward from the previous year the courses screen will contain the prior years course schedule. List all periods including: non-agriculture classes, preparation periods, project supervision periods, etc.

  1. Delete any incorrect periods by clicking on the "delete" link.
  2. Add new or changed periods by using the form provided on the screen.
  3. Enter the schedule. 
    1. Enter 1 (default) if the course is taught this period every day. 
    2. If you have a semester system then enter 1 for the first semester schedule and 2 for the second semester schedule. 
    3. If you have block schedule then enter 1 for the first block and 2 for the second block. 
    4. If you have a trimester system then enter 1 for the first semester schedule, 2 for the second semester schedule, and 3 for the third semester schedule. 
  4. Enter the period the course is taught.
  5. Please indicate the beginning time for each class period. (ex. 9:01 or 0905)
  6. Enter the course title or a description (Intro to Agriculture, Prep Period, SOE Period)
  7. List the enrollment, as verified by your class roll sheets, for each of the vocational agriculture classes.
  8. Does this course meet H.S. graduation requirements in one of the listed areas?  If not, then select "does not meet".
  9. Select a program area that best describes this course.
  10. Click on the SAVE button to update the course.  

You can print a list of courses for all teachers from the Teacher's page.

FFA Roster (Student Enrollment Data)  [top]

The FFA Roster data is used to report the student summary data required for the R-2, saving the effort of double reporting.  It is recommended that the data be maintained primarily online then downloaded as needed for other purposes.  entered online then downloaded as need for lists, mail merging, etc.  Instructions for downloading are found on the roster menu.

  1. Before completing the Enrollment Sheet, prepare and complete a Student Career Plan (Data Sheet) for each student.
  1. Secure a copy of the Student Career Plan (Data Sheet).
  2. Before duplicating the Student Career Plan, line-out/white-out those programs which you do not offer.
  3. Make sure that your copy of the Student Career Plan includes:
    * Student Name
    * Gender
    * Student Ethnicity
    * Year in Agriculture
    * Grade in School
    * Agriculture Program(s) of Instruction
    * Occupational Goal.
  4. Duplicate Student Career Plans so that you have one for every student in each vocational agriculture class.
  5. Collect a Student Career Plan from all vocational students. Make certain that the gender, ethnicity, year in agriculture, grade in school, and the instructional program being pursued is clearly marked on all career plans.
  6. Sort all Student Career Plans in alphabetical order. Remove any duplicates.
  7. Count the number of Student Career Plans and record the number for future reference.
  1. Enter the data online
  1. Begin by importing student data from the previous year if you have continuing students.
  2. Using the maintain roster screen, check for deletion all students no longer in the program and save.  You may wish to use the Print Roster option to make a printed copy as a worksheet.
  3. With the Student Career Plans in alphabetical order, enter each new student using the Add New Student button.
  4. After entering  the data, print a new roster and compare your entries against the Student Career Plans.
  5. After making any necessary corrections, Post your roster.  Corrections cannot be make after posting.
  6. New students may be entered during the year by adding and posting again.
  1. File the Student Career Plans in the department files.

By completing the Teacher/Course and Enrollment Pages you have filed your R-2 Report.  Your data (by region) is now part of the on the on-line R-2 report.  

Graduate Follow-up [top]

The "program completers" are automatically selected from your previous years roster.  Select each student and choose their current status.  No student should be left as "Not Entered".  "Post" the data when you have complete the entries.

Updated: 03/18/2010